Budget & Administration Committee Meeting Agenda May 15

Budget & Administration Committee Meeting

Tuesday, May 15, 2025, at 2 PM

Hamilton Conservation Authority is now conducting meetings in a hybrid format via an in-person and WebEx platform.

All meetings can be viewed live on HCA’s You Tube Channel:
https://www.youtube.com/user/HamiltonConservation

Full agenda package

1. Welcome – Susan Fielding

2. Declaration of Conflict of Interest

3. Approval of Agenda

4. Delegations

5. Consent Items
5.1. Approval of Budget & Administration Committee Minutes – March 25, 2025 – Page 1

6. Business Arising from the Minutes

7. Staff Reports/Memorandums
Memorandums to be received
7.1 2025 First Quarter Financials – Operating – Scott Fleming
7.2 2025 1st Quarter Financial Results – Capital and Major Maintenance – Matt Hall – Page 7
7.3 HCA 1st Quarter Vendor report – Scott Fleming – Page 11
7.4 HCA Rental House Information Update – Matt Hall – Page 13
7.5 2025 General Insurance Renewal – Scott Fleming – Page 17

Reports for Recommendation
7.6 Canadian Supplies and Suppliers – Update – Scott Fleming – Page 21

8. New Business

9. In-Camera Items

10. Next Meeting – Thursday, June 19, 2025 at 2:00 p.m.

11. Adjournment

Budget & Administration Committee Meeting Agenda May 15

Budget & Administration Committee Meeting

Tuesday, May 15, 2025, at 2 PM

Full agenda package

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Current Water Levels

Water Level Explanations

Flood Status Explanations

	Normal No low water conditions exist.
	Level 1 Water users are asked to voluntarily reduce consumption by 10 percent. Precipitation totals are less than 80 percent of long-term averages and/or 30-day average streamflows are less than 100 / 70 percent (springtime / otherwise) of the minimum of the long-term average monthly flows for summer months.
	Level 2 Water users are asked to voluntarily reduce consumption by 20 percent. Precipitation totals are less than 60 percent of long-term averages and/or 30-day average streamflows are less than 70 / 50 percent (springtime / otherwise) of the minimum of the long-term average monthly flows for summer months.
	Level 3 There is also potential for economic harm to water takers and/or significant harm to the ecosystem. The Hamilton Water Response Team may ask the province to impose mandatory restrictions on those holding Permits to Take Water. Precipitation totals are less than 40 percent of long-term averages and/or 30-day average streamflows are less than 50 / 30 percent (springtime / otherwise) of the minimum of the long-term average monthly flows for summer months.

	Normal No flood conditions exist.
	Watershed Conditions Statement - Water Safety High flows, unsafe banks, melting ice or other factors that could be dangerous for recreational users such as anglers, canoeists, hikers, children, pets, etc. Flooding is not expected.
	Watershed Conditions Statement - Flood Outlook Early notice of the potential for flooding based on weather forecasts calling for heavy rain, snow melt, high wind or other conditions that could lead to high runoff, cause ice jams, lakeshore flooding or erosion.
	Flood Watch Flooding is possible in specific watercourses or municipalities. Municipalities, emergency services and individual landowners in flood-prone areas should prepare.
	Flood Warning Flooding is imminent or already occurring in specific watercourses or municipalities. Municipalities and individuals should take action to deal with flood conditions. This may include road closures and evacuations.