Freedom of Information

To access records held by the Hamilton Conservation Authority (HCA), we suggest that you first contact the department that holds the records. The staff in that department can determine if a formal MFIPPA request is needed. The HCA provides Board of Director minutes and other public materials without the need to make a formal request under MFIPPA. However, requests for information containing personal information or third party information may require a formal request.

Download a copy of the application and submit the completed form by email, or send an email that includes your name, full contact details, and a clear overview of your request. All requests should be forwarded to the attention of the Records & Digital Initiatives Project Manager at the details below.

Records & Digital Initiatives Project Manager
Hamilton Conservation Authority
PO Box 80167
838 Mineral Springs Road
Ancaster, ON L9G 4X1

For more information, please email Jaime.Tellier@conservationhamilton.ca

A mandatory $5.00 application fee is required for all requests. You must submit your payment along with your request.

Payment can be made by any of the following options:

• Cash, in person
• Cheque payable to Hamilton Region Conservation Authority
• Credit card, via phone or in-person

If you are requesting information about yourself, your request is considered a 'personal information request'. All other requests for information, whether about a person other than yourself or about a government program or activity, are considered 'general information requests'. Additional fees may apply to requests for general information.

Fees for General Information Requests

In accordance with Section 45 (1) of the Municipal Freedom of Information and Protection of Privacy Act fees for information/ access to a record(s) may be invoiced in the amounts prescribed by the regulation for:

a) $30.00 for every hour of manual search required to locate a record and the costs of preparing the record for disclosure; including computer and other costs incurred in locating, retrieving, and processing;
b) $0.20 per photocopy
c) Shipping costs; and
d) Any other costs incurred in responding to a request for access to a record.

You will be given a fee estimate if the fees are likely to be more than $25. If the estimate is $100 or more, you may have to pay a 50% deposit prior to the work being done. The full amount is due at the time records are disclosed.