Freedom of Information

The Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) gives you the right to ask for access to general municipal government information. This Act applies to all municipalities, local agencies, boards and commissions, including school boards, public utilities, transit and police commissions, fire departments, and conservation authorities. MFIPPA determines what information is made available to the public and how it is made available.

The two main purposes of MFIPPA are:

  • To provide the right of access to information held by institutions, subject to limited and specific exemptions.
  • To protect the privacy of individuals with respect to their personal information held by government institutions.

You may request access to general records or personal information (information about yourself), or request a correction to personal information.

To access records held by the Hamilton Conservation Authority (HCA), we suggest that you first contact the department that holds the records. The staff in that department can determine if a formal MFIPPA request is needed. The HCA provides Board of Director minutes and other public materials without the need to make a formal request under MFIPPA. However, requests for information containing personal information or third party information may require a formal request.

Download a copy of the application and submit the completed form by email, or send an email that includes your name, full contact details, and a clear overview of your request. All requests should be forwarded to the attention of the Records & Digital Initiatives Project Manager at the details below.

Records & Digital Initiatives Project Manager
Hamilton Conservation Authority
PO Box 80167
838 Mineral Springs Road
Ancaster, ON L9G 4X1

For more information, please email

A mandatory $5.00 application fee is required for all requests. You must submit your payment along with your request.

Payment can be made by any of the following options:

  • Cash, in person
  • Cheque payable to Hamilton Region Conservation Authority
  • Credit card, via phone or in-person

If you are requesting information about yourself, your request is considered a 'personal information request'. All other requests for information, whether about a person other than yourself or about a government program or activity, are considered 'general information requests'. Additional fees may apply to requests for general information.

Fees for General Information Requests

In accordance with Section 45 (1) of the Municipal Freedom of Information and Protection of Privacy Act fees for information/ access to a record(s) may be invoiced in the amounts prescribed by the regulation for:

a) $30.00 for every hour of manual search required to locate a record and the costs of preparing the record for disclosure; including computer and other costs incurred in locating, retrieving, and processing;
b) $0.20 per photocopy
c) Shipping costs; and
d) Any other costs incurred in responding to a request for access to a record.

You will be given a fee estimate if the fees are likely to be more than $25. If the estimate is $100 or more, you may have to pay a 50% deposit prior to the work being done. The full amount is due at the time records are disclosed.

For information about HCA policies and procedures regarding information and privacy, please contact:

Jaime Tellier
Records & Digital Initiatives Project Manager
905-525-2181 ext. 112

You can also visit the Information and Privacy Commissioner of Ontario website to learn more about MFIPPA.