Board of Directors Meeting
Thursday, October 2, 2025 at 6 PM
Hamilton Conservation Authority is now conducting meetings in a hybrid format via an in-person and WebEx platform.
All hybrid meetings can be viewed live on HCA’s You Tube Channel:
https://www.youtube.com/user/HamiltonConservation
Meeting Agenda Package
1. Call to Order – Susan Fielding
2. Declarations of Conflict of Interest
3. Approval of Agenda
4. Delegations
5. Consent Items for Applications, Minutes and Correspondence
5.1. Permit Applications Summary Report – Page 1
5.2. Approval of Board of Directors Minutes – September 4, 2025 – Page 5
5.3. Approved – August 21, 2025 Budget & Administration Committee Minutes – for receipt only – Page 15
6. Foundation Briefing Foundation Vice Chair – Graham Reid
7. Member Briefing
8. Business Arising from the Minutes
9. Reports from Budget & Administration Committee and Conservation Advisory Board
9.1. Budget & Administration Committee – September 18, 2025 – Susan Fielding
(Recommendations)
9.1.1. BA 2535 Draft 2026 HCA Operating and Capital Budgets – Page 21
9.1.2. BA 2536 External Audit Services – Request for Proposal Results – Page 49
10. Other Staff Reports/Memorandums
Reports to be approved
10.1. Dundas Valley Study Area Master and Management Plans – Results of Request for Proposal for Consultant Services – Madolyn Armstrong – Page 53
10.2. Specific Agreement with the Haudenosaunee Wildlife and Habitat Committee – Gord Costie – Page 63
Memorandums to be received
10.3. Watershed Conditions Memorandum – Jonathan Bastien – Page 75
10.4. Conservation Areas Services Update – Liam Fletcher – Page 79
11. New Business
12. In-Camera Items
13. Next Meeting – Thursday, November 6, 2025 at 6 PM
14. Adjournment
