Board of Directors Meeting Agenda for December 5

Board of Directors Meeting

Thursday, December 5, 2024 at 6:00 p.m.

Hamilton Conservation Authority is now conducting meetings in a hybrid format via an in-person and WebEx platform.

All hybrid meetings can be viewed live on HCA’s You Tube Channel:
https://www.youtube.com/user/HamiltonConservation

Meeting Agenda Package

Addendum to Agenda

Call to Order – Brad Clark
Declarations of Conflict of Interest
Approval of Agenda
Delegations
Consent Items for Applications, Minutes and Correspondence
5.1. Permit Summary Report: Page 1
5.2. Approval of Board of Directors Minutes – November 7, 2024: Page 5
5.3. Approved September 26, 2024, Budget & Administration Committee Minutes – for receipt only: Page 13
5.4 Correspondence with respect to Ontario Land Tribunal Oral Decision, November 8, 2024, regarding Case No. OLT-21-001567 & OLT-21-001788: Page 17
Foundation Briefing Foundation Chair – Kathy Lacasse
Member Briefing
Business Arising from the Minutes
9. Reports from Budget & Administration Committee and Conservation Advisory Board
9.1. Budget & Administration Committee – November 26, 2024 (Recommendations) – Susan Fielding
9.1.1. Project Technical Advisor Committee Insurance: Page 23
9.1.2. 2025 Mileage Reimbursement Rate: Page 27
9.1.3. 2025 Remuneration of Board of Directors and Advisory Board and Committee Members: Page 31
Other Staff Reports/Memorandums
Reports to be approved
10.1. 10 Lakeside Drive, Winona – Elizabeth Reimer and Mike Stone: Page 35
10.2. 56 Baldwin Street, Dundas – Jeff Tweedle and Mike Stone: Page 49
10.3. Final 2025 Budget Approval – Lisa Burnside: Page 61
Memorandums to be received
10.4. Watershed Conditions Report – Jonathan Bastien: Page 63
10.5. Conservation Areas Experiences – Brandon Good: Page 69
New Business
In-Camera Items
12.1 Confidential Report – BA/Nov-01-2024 (Security Matter)
12.2. Confidential Memorandum – BD/Dec-01-2024 (Legal/Property Matter)
Next Meeting – Thursday, February 6, 2025 at 6:00 PM (Annual General Meeting)
Adjournment

Board of Directors Meeting Agenda for December 5

Board of Directors Meeting

Thursday, December 5, 2024 at 6:00 p.m.

Meeting Agenda Package

Addendum to Agenda

Become a Member!

HCA Quick Links

Conservation Areas

Activities

Join Our Mailing List!

Current Water Levels

Water Level Explanations

Flood Status Explanations

	Normal No low water conditions exist.
	Level 1 Water users are asked to voluntarily reduce consumption by 10 percent. Precipitation totals are less than 80 percent of long-term averages and/or 30-day average streamflows are less than 100 / 70 percent (springtime / otherwise) of the minimum of the long-term average monthly flows for summer months.
	Level 2 Water users are asked to voluntarily reduce consumption by 20 percent. Precipitation totals are less than 60 percent of long-term averages and/or 30-day average streamflows are less than 70 / 50 percent (springtime / otherwise) of the minimum of the long-term average monthly flows for summer months.
	Level 3 There is also potential for economic harm to water takers and/or significant harm to the ecosystem. The Hamilton Water Response Team may ask the province to impose mandatory restrictions on those holding Permits to Take Water. Precipitation totals are less than 40 percent of long-term averages and/or 30-day average streamflows are less than 50 / 30 percent (springtime / otherwise) of the minimum of the long-term average monthly flows for summer months.

	Normal No flood conditions exist.
	Watershed Conditions Statement - Water Safety High flows, unsafe banks, melting ice or other factors that could be dangerous for recreational users such as anglers, canoeists, hikers, children, pets, etc. Flooding is not expected.
	Watershed Conditions Statement - Flood Outlook Early notice of the potential for flooding based on weather forecasts calling for heavy rain, snow melt, high wind or other conditions that could lead to high runoff, cause ice jams, lakeshore flooding or erosion.
	Flood Watch Flooding is possible in specific watercourses or municipalities. Municipalities, emergency services and individual landowners in flood-prone areas should prepare.
	Flood Warning Flooding is imminent or already occurring in specific watercourses or municipalities. Municipalities and individuals should take action to deal with flood conditions. This may include road closures and evacuations.