Budget & Administration Committee Meeting
Thursday, November 20, 2025, at 3 PM
This meeting will be fully virtual via Webex Platform
All meetings can be viewed live on HCA’s You Tube Channel:
https://www.youtube.com/user/HamiltonConservation
Full Agenda Package
1. Welcome – Susan Fielding
2. Declaration of Conflict of Interest
3. Approval of Agenda
4. Delegations
5. Consent Items
5.1. Approval of Budget & Administration Committee Minutes – October 16, 2025 – Page 1
6. Business Arising from the Minutes
7. Staff Reports/Memorandums
Memorandums to be received
7.1 HCA 2025 3rd Quarter Financial Results – Operating – Scott Fleming – Page 5
7.2 HCA 2025 3rd Quarter Cumulated Financial Results – Capital and Major Maintenance – Matt Hall – Page 11
7.3 HCA 3rd Quarter Vendor Report – Scott Fleming – Page 15
Reports for Recommendation
7.4 HCA Reserves Policy – Scott Fleming – Page 17
7.5 Project Technical Advisory Committee – Insurance Coverage 2026 – Mike Stone – Page 33
7.6 Budget & Administration Committee 2026 Meeting Schedule – Lisa Burnside – Page 37
8. New Business
9. In-Camera Items
10. Next Meeting – Thursday, March 19, 2026 at 2 PM
11. Adjournment
